Satisfactory Academic Progress

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Satisfactory Academic Progress

Federal regulations require that Aultman College establish policies to monitor the academic progress of students who apply for and/or receive federal financial aid. To remain eligible for financial aid, recipients must make satisfactory academic progress toward achieving a certificate or degree. Aultman College applies this rule to ALL students applying for federal aid.The federal government requires that Aultman College also monitor the academic progress of non-recipients. It is important to note that academic progress during any term in which students do not have financial aid will be a factor in determining eligibility for aid in subsequent terms. Progress will be monitored and students will be notified if the minimum standards have not been met. Satisfactory Academic62Progress Rules apply for all semesters of enrollment, even when financial aid is not received.

The aid programs affected by these requirements are:
• Federal Pell Grant
• Federal Academic Competitiveness Grant (ACG)
• Family Federal Education Loan Program (Stafford Subsidized and Unsubsidized)
• Federal Parent Loans for Undergraduate Student (PLUS)
• Ohio College Opportunity Grant (OCOG)
• The Nurse Education Assistance Loan Program (NEALP)

Satisfactory Academic Progress is measured by:
• The student’s cumulative GPA,
• The number of credits earned in relation to those attempted,
• The maximum time frame allowable to complete the academic program.

A student will be placed on Satisfactory Academic Progress Suspension if any of the qualitative and quantitative conditions below are met after completion of two academic semesters:
• The Cumulative GPA is below 2.0 for completed hours and/or,
• The Cumulative Completion Rate is below 67% and/or,
• Student has attempted more than 150% of the required number of credits for a degree or certificate.

While on suspension students lose their eligibility for financial aid. No aid will disburse to student accounts for terms that a student is on suspension. Students have the right to appeal a Satisfactory Academic Progress Suspension (see Satisfaction Academic Progress Appeal).It is highly recommended that any student considering withdrawal from a course contact an LRC Advisor Academic Advisor and the Financial Aid Administrator for information prior to taking action. Students who are on financial aid suspension should contact the Financial Aid Administrator and an LRC Advisor to discuss appeal options, educational plans/requirements and overall academic progress.

Maintain grade point average
The student’s cumulative grade point average will be reviewed to ensure the following minimums are met:• 2.0 cumulative GPA on a 4.0 scale

Meet or exceed a cumulative earned 67% of cumulative attempted credit hours
The total number of credit hours the student begins with on the eighth calendar day of all semesters (summer, fall, and/or spring) is multiplied by 67%. This number represents the minimum number of credit hours the student must complete. A course is considered “attempted” if the student is enrolled in the course at the end of the Add/Drop period and does not withdraw prior to the sixth day of class. For example, if a student begins each of two semesters with 17 credit hours, the student must satisfactorily complete 23 hours by the end of the academic year.

Example: 17 hours x 2 semesters = 34 hours x .67 (67%) = 23 hours.

Complete the degree within the specific time
Students must complete an associate degree in no more than 150% of the stated number of credit hours for an academic program.

Aultman College Associate Degree Programs . . . . . . . . Maximum of 110 (73 x 1.5) attempted semester hours

Incompletes (I)
Do not count until changed to an A, B, or C. Once an “I” has been changed to an A, B, or C it is the student’s responsibility to notify the Financial Aid office. Those credit hours can then be counted into the number of credit hours completed for the academic year during which the class was originally taken.
Audit hours do not count in determining financial aid eligibility.
Withdrawals from courses after the Add/Drop date will be counted as hours attempted but not completed.
Repeated Courses
Financial aid may be available to cover the cost of courses previously taken to improve a grade of D or F; however, initial and repeated enrollment in the same course counts as hours attempted each time the course is taken.
Course Failures
Course failures are counted as hours attempted but not completed.
Transfer Students
Students who transfer into the College will initially be eligible for aid. Transfer credits are calculated into the number of credits attempted but are not factored into the cumulative GPA when a student first transfers to Aultman College. Files will be reviewed at the completion of each academic year to determine the student’s status for receipt of future aid.
Change of Program Major within the College
Students who change their major will initially be eligible for aid. For this policy, the College will not include in the student’s SAP standing credits attempted and grades earned that do not count toward the student’s new major. At the end of each academic year, the files will be reviewed to determine the student’s status for receipt of future aid.
Military Service
If you are required to withdraw for military reasons, credit completion and maximum timeframe requirements will be waived for the semester of your official withdrawal.

Satisfactory Academic Progress will be monitored annually. A student’s progress for summer, fall and/or spring will normally be reviewed at the completion of the academic year to determine if the “Progression Requirements” have been met. On release of grades, if these requirements have not been met, the student will be placed on financial aid suspension and the student will be ineligible to receive aid if the minimum “standards requirements” are not met. A letter will be sent stating the student’s status and the steps necessary to have financial aid eligibility reinstated. It is required that students on financial aid suspension requesting an appeal meet with the LRC Coordinator to discuss an academic success plan.

Complete the number of credit hours you are lacking and/or achieve the minimum cumulative grade point required at your own expense. When these hours are completed, notify the Financial Aid Office so your eligibility for financial aid can be reinstated.
NOTE: If your violation is for failure to complete your degree within the specified time, you must complete your degree at your own expense.

A student who is ineligible for financial aid due to not meeting Satisfactory Academic Progress requirements may appeal his/her ineligibility by completing the Satisfactory Academic Progress Appeal Form. Some examples of reasons for such a request may include, but are not limited to:
1. Serious physical or mental illness for which the student needed to withdraw from all classes in order to recover, or remained enrolled at the college and did poorly in his/her classes.
2. Death or serious illness or injury to an immediate family member.
3. An injury to the student which prevents the student from attending classes and completing academic requirements.

Please complete the following required steps to complete the Appeal Process:
1. Meet with an LRC Advisor to discuss an Academic Success Plan.
2. Complete the Satisfactory Academic Progress Appeal Form
3. Obtain third-party documentation verifying the circumstances for the appeal.
4. Submit the Satisfactory Academic Progress Appeal form, Academic Success Plan and all supporting documentation to the Financial Aid Administrator within 30 days of your notification of loss of aid. The appeal will be reviewed by the Financial Aid Administrator. If the appeal is granted, your aid for the semester will be reinstated.

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